Google Docs has been part of my workflow for over ten years, and for most of that time, I never touched the settings. I opened documents, typed in them, and shared the link when I was done. The tool did what I needed, and I didn’t think much about whether I was using it well….
I have spent the better part of two years testing productivity apps. Not casually, but properly — switching between note-taking tools, trying different task managers, breaking my own system and rebuilding it more times than I want to admit. And the one question that kept coming up, both for me and from readers, was always…
Every January, millions of us make resolutions. And every February, most of them are forgotten. Research shows that about 80% of people give up on their resolutions within the first month. Strava studied 800 million activities and found that most people stop trying on January 19th, a day they call “Quitter’s Day.” From my experience…
“Be the person with embarrassing goals and impressive results, instead of one of the many people with impressive goals and embarrassing results.”— Stephen Guise, author of Mini Habits Sound familiar? We’ve all set goals like these. And most of us have watched them quietly disappear after a few weeks. Here’s what usually happens: You start…
A few months ago, Capacities had a server issue. I was working on a note, the app couldn’t sync, and when things came back online, part of what I’d written wasn’t there. It wasn’t a major loss, but I panicked. Not just when the app went offline—more so when I realized some of my notes…
Taking notes in college isn’t like taking notes in high school. There’s more information coming at you faster, the material is denser, and nobody’s going to remind you what’s on the exam. A good note-taking app can make the difference between scrambling before finals and having everything organized and searchable when you need it. But…
For a while, I’d been writing short notes throughout my day—timestamps followed by whatever I was doing or thinking. Not formal journal entries. Just quick lines capturing a thought, a task, or how I was feeling at a specific moment. I started doing this when I began using Capacities, and the habit stuck. Then someone…
You’ve typed ** to make something bold. Or maybe ## to create a heading. You’ve probably done this in Slack, Discord, Reddit, or a note-taking app without thinking twice about it. That’s Markdown. And most people don’t know it has a name. Over the past decade, Markdown has quietly become the default way to format…
I discovered Capacities in early 2023 while hunting for a productivity app that could finally help me stay organized. Like many who try Obsidian, I had a complicated relationship with it—intrigued but frustrated. It wasn’t until February this year that something clicked when I started using Capacities purely for journaling. If you’re new to Capacities…
If you’ve ever tried to find the “perfect” note-taking app, you know how quickly things can spiral. Every year, there’s a new one promising to fix what the last one missed. I’ve fallen for it more times than I can count downloaded the latest Notion templates, trialed obscure markdown editors, spent hours tweaking Obsidian plugins,…
